Elevate Your SC Experience
Former SC student volunteers are encouraged to apply for a role within the Student Committee Apprenticeship and Leadership Experience (SCALE) program, previously known as the Lead Student Volunteer program.
Who Are SCalers?
SCalers are valued leaders in student programs and work directly with committee members on a specific part of the conference. SCalers are experienced student volunteers who have demonstrated a passion for SC and desire to make a greater volunteer contribution to the field. As a member of the SCALE program, the students become junior committee members providing them with the exposure and experience of being a committee member at SC. This opportunity allows students to foster professional relationships by working alongside the committee members within their assigned area. Additionally, it provides a fantastic pathway for students who are interested in becoming a full committee member once they are finished with their studies or just to learn how to organize events to become leaders in the research community. The program also offers both leadership training and mentorship opportunities.
Requirements
These volunteers typically work more hours than a regular student volunteer, and are required to attend several phone meetings in advance of the conference as well as to arrive in St. Louis the Friday before the conference begins. SCalers help select and train the rest of the volunteer team and mentor new students. This is an excellent opportunity for students looking to join the conference committee.
Age
- If the applicant is applying for a regular SCaler role, the applicant must be 18 years old before arriving on November 12, 2021.
- If the applicant is applying for a SCinet SCaler role, the applicant must be 21 years old before arriving on November 7, 2021.
Student Status
- All applicants must be students, actively working towards the completion of a degree program, through the duration of the entire conference.
- Both full-time and part-time students are eligible to apply.
- Both undergraduate and graduate students are eligible to apply.
Past Participation in SC
- If applying for a regular Scaler role, the applicant has at least one year experience participating as a regular student volunteer within the SC Conference series.
- If applying for a SCinet Scaler role, the applicant has at least one year experience participating as a student volunteer within SCinet.
Other SC Commitments
- To ensure that applicants will have the time required to fully participate in the program and the conference at large, all applicants may not have other commitments at SC (such as working at your university’s booth or other programs) that exceed 10 hours during the duration of the conference.
Availability
- SCALE participants are required to participate in committee meetings prior to the conference (starting in March) and actively collaborate with the committee members.
- SCALE participants are required to work approximately 20 hours for the conference.
- Non-SCinet SCALE participants are required to arrive the Friday before the conference for orientation and must attend the entire conference (Sunday–Friday) and stay until Saturday, November 20, 2021.
- SCinet SCALE participants are required to arrive Sunday, November 7, 2021 and stay until Saturday, November 20, 2021.
Roles Available
You can request to perform a number of SCALE roles at SC:
Programs
Work with SC Planning Committee program organizers in a variety of areas.
Birds of a Feather (BoF) & Panels
- Work with the BoF and Panel organizers to ensure smooth operations of these sessions on Tuesday, Wednesday, and Thursday.
- Assist the committee as needed with issues that arise.
- Help track and ensure student volunteers have checked into their shifts.
- Monitor Slack for questions and concerns related to your area.
Exhibitor Forum
- Work with the various Exhibits sub-committees to help organize and run both the Exhibitor Forum.
- Assist the committee as needed with issues that arise.
- Help track and ensure student volunteers have checked into their shifts.
- Monitor Slack for questions and concerns related to your area.
Papers
- Work with the Paper organizers to ensure smooth operations of these sessions on Tuesday, Wednesday, and Thursday.
- Assist the committee as needed with issues that arise.
- Help track and ensure student volunteers have checked into their shifts.
- Monitor Slack for questions and concerns related to your area.
Posters & Doctoral Showcase
- Work with the Poster organizers to ensure smooth operations of the main poster session on Tuesday and during setup earlier in the week.
- Assist the committee as needed with issues that arise.
- Help track and ensure student volunteers have checked into their shifts.
- Monitor Slack for questions and concerns related to your area.
Tutorials Coordinator
- Work with the Tutorial organizers to ensure smooth operations of these sessions on Sunday and Monday.
- Assist the tutorials committee as needed with issues that arise.
- Help track and ensure student volunteers have checked into their shifts.
- Monitor Slack for questions and concerns related to your area.
Workshops Coordinator
- Work with the Workshop organizers to ensure smooth operations of these sessions on Sunday, Monday, and Friday.
- Assist the committee as needed with issues that arise.
- Help track and ensure student volunteers have checked into their shifts.
- Monitor Slack for questions and concerns related to your area.
Operations
Get to know the mechanics of the conference and fortify the attendee experience.
Live Events & Security
- Work with the communications team to handle external guests.
- Help with tours and serve an ambassador for guests.
- Assist the Plenary/Keynote Chair with live events and coordination including placing reserved seating signs, and making sure rooms are prepared.
Local Arrangements
- Assist the committee as needed with issues that arise.
- Help track and ensure student volunteers have checked into their shifts.
- Monitor Slack for questions and concerns related to your area.
Communications
- Collaborate with the communications and Students@SC committees before and during SC to develop and implement a social media presence for the conference.
- During the conference, work with the entire social media team to post to social media and promote important events.
- Collaborate with the Students@SC Communications Liason to assist with publications, blogs, and videos to promote Students@SC programs.
Wayfinding (Information Booth)
- Provide support to the Wayfinding Chair before and during the conference by helping develop and update documentation.
- Assist the committee as needed with issues that arise.
- Help track and ensure student volunteers have checked into their shifts and help find replacements when the booth is understaffed.
- Monitor Slack for questions and concerns related to your area.
Students@SC
Use your familiarity with Students@SC to help the program excel.
Student Cluster Competition (SCC)
- Monitor the competition along with the committee for issues, conflicts, and cheating.
- Engage with and hand out swag to visitors.
- Serve as a liaison to teams, helping them locate committee members when needed.
- Go through the power outage procedures if and when power is turned off.
- Herd the students to events where their attendance is required.
- Help out with our post-mortem session where students provide feedback.
- Manage the SCC social media accounts during the conference.
- Monitor Slack for questions and concerns related to the SCC.
Student Headquarters Office Manager
- Help the Student Volunteer committee manage the Student Headquarters Office and coordinate volunteer operations during the conference.
- Update shift schedules in online tool (Linklings), and serve as the point of contact for volunteers working in the office.
- Monitor Slack for questions and concerns related to your area.
- Dispatch (regular) student volunteers working in the office when additional support is needed.
Student Networking & After Hours Events
- Assist the Student Volunteers committee in planning networking and social events, including orientation activities and icebreakers.
- Coordinate the lightning talks and other ad-hoc events in the Student Headquarters.
- Assist in after hour events in the Student Headquarters.
Students@SC Operations
- Work with the Students@SC committee leading up to and during the conference on the organization and execution of Students@SC Events at the conference.
SCinet
Assist those who design and build the world's most powerful temporary network.
SCinet
- Assist the SCinet committee as needed.
- Help track and ensure student volunteers have checked into their shifts.
- Monitor Slack for questions and concerns related to your area.
SCALE Applications
Apply on the SC submissions website.